> ## Documentation Index
> Fetch the complete documentation index at: https://docs2.ahaslides.com/llms.txt
> Use this file to discover all available pages before exploring further.

# AhaSlides Team Management: Members, Roles & Workspaces

> Create a team workspace, invite members, assign Owner/Admin/Member roles, purchase licenses, and manage your team's AhaSlides presentations in one place.

AhaSlides teams give you a shared workspace where every member can view, edit, and present each other's work. As the team owner, you can purchase licenses to give your members full paid plan access — or run a free team where everyone works within the free plan limits. See [Plans Overview](/billing/plans-overview) to compare team plan options.

## Free Team vs. Team Plan

|                   | Free Team                                                                                | Team Plan                                                                      |
| ----------------- | ---------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------ |
| **Member limit**  | Up to 200 members                                                                        | Determined by licenses purchased                                               |
| **Member access** | Each member uses their own free plan features (unless they hold an individual paid plan) | Invited members automatically receive the owner's plan tier (Essential or Pro) |
| **License model** | No licenses required                                                                     | One license consumed per accepted member invitation                            |

<Note>
  A team owner's individual paid plan and the team's paid licenses are separate. Purchasing a team plan does not change your personal plan.
</Note>

## Creating a Team

<Steps>
  <Step title="Open Team Creation">
    Click **"Add Team Member"** in your account dashboard.
  </Step>

  <Step title="Name Your Team">
    Enter a team name. Choose carefully — see the warning below.
  </Step>

  <Step title="Add the First Member">
    Enter the first member's email address and assign them a role.
  </Step>

  <Step title="Create the Team">
    Click **Create team**. You will land on the team dashboard, where you can invite additional members.
  </Step>
</Steps>

<Warning>
  Team names cannot be changed from within the app. To rename your team, email [hi@ahaslides.com](mailto:hi@ahaslides.com).
</Warning>

## Member Roles

| Role       | Permissions                                                                                              |
| ---------- | -------------------------------------------------------------------------------------------------------- |
| **Owner**  | Full control: invite/remove members, change roles, manage plan and licenses, plus all Member permissions |
| **Admin**  | Invite and remove Admins & Members; plus all Member permissions                                          |
| **Member** | View, edit, and present any presentation in the team workspace                                           |

## Inviting Members

<Steps>
  <Step title="Go to the Team Members Page">
    Open your team dashboard and navigate to the **Team Members** section.
  </Step>

  <Step title="Click Invite Member">
    Select **Invite member** to open the invitation form.
  </Step>

  <Step title="Enter Email Addresses">
    Type the email addresses of the people you want to invite.
  </Step>

  <Step title="Assign a Role">
    Choose **Admin** or **Member** for each invitee.
  </Step>

  <Step title="Send the Invitation">
    Click **Send**. Invitees receive an email with a link to join the team.
  </Step>
</Steps>

<Note>
  On a Team Plan, one license is deducted per accepted invitation.
</Note>

## Changing Member Roles

<Steps>
  <Step title="Open the Team Members Dashboard">
    Navigate to the **Team Members** section of your team dashboard.
  </Step>

  <Step title="Find the Member">
    Locate the member whose role you want to change.
  </Step>

  <Step title="Update the Role">
    Click the **Role** dropdown next to their name and select **Admin** or **Member**.
  </Step>
</Steps>

The change takes effect immediately — no confirmation step is required.

## Removing Members

Navigate to the **Team Members** page and click the **×** (Remove from team) button next to the member you want to remove.

<Note>
  On a Team Plan, removing a member returns one license to the pool, and that member reverts to the free plan. If the team **owner** leaves, the entire team is deleted.
</Note>

## Managing Licenses

You can purchase licenses from the **Pricing Page**, the **My Plan** page, or directly from the **Team Members** page using the **Upgrade Team** button.

To change the number of licenses after purchase:

1. Go to **Billing settings** → **Update subscription**.
2. Adjust the license quantity.
3. Confirm the change.

<Warning>
  Before reducing the license count, remove enough members to match the lower number. The update will be blocked if the current member count exceeds the new license quantity.
</Warning>

## Team Workspace vs. Personal Workspace

The **team workspace** is a shared area visible to all team members, where everyone can access, edit, and present any presentation stored there.

Your **Personal Workspace** (My Presentations) is private by default — team members cannot see it unless you explicitly share content. Use the **Share** feature to send a copy of a presentation to a teammate's personal workspace.