> ## Documentation Index
> Fetch the complete documentation index at: https://docs2.ahaslides.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Presentation Reports, Session History, and Audience Data

> View per-session response data, individual participant breakdowns, and export results to Excel — all from the Report section of any presentation.

After each live session, AhaSlides automatically saves all response data in a presentation report. You can view summary metrics, drill into individual participant responses, share a read-only report link with stakeholders, and export data to Excel.

## Opening a Report

<Steps>
  <Step title="Go to the Presentations Dashboard">
    Log in to AhaSlides and navigate to your Presentations Dashboard.
  </Step>

  <Step title="Find the presentation">
    Locate the presentation whose report you want to view.
  </Step>

  <Step title="Open the menu">
    Click the **⋯** (more options) menu on the presentation card.
  </Step>

  <Step title="Click View Report">
    Select **View Report** from the menu. Alternatively, open the presentation in the editor and click **View Report** from the top toolbar.
  </Step>
</Steps>

## Report Overview

At the top of every report, a summary bar shows high-level metrics for the selected session:

| Metric               | What it shows                                                       |
| -------------------- | ------------------------------------------------------------------- |
| **Participants**     | Total number of unique participants who joined the session          |
| **Reactions**        | Total emoji reactions sent by participants during the session       |
| **Avg. Submissions** | Average number of question responses submitted per participant      |
| **Accuracy**         | Percentage of correct answers across all quiz slides in the session |
| **Avg. Rating**      | Average score across all Rating Scale slides in the session         |

Below the summary metrics, the **Participants table** lists every participant by their display name or anonymous ID, alongside a summary of their activity — slides answered, overall accuracy, and points scored.

## Individual Participant Report

Click on any participant's row in the Participants table to open their individual report. The individual report shows:

* **Participant ID** and display name (or anonymous ID if names were not collected)
* **Join time** — when they entered the session
* **Slide-by-slide response breakdown** — their exact answer for each slide, whether the answer was correct (on quiz slides), and points scored

Use individual reports to identify who needs follow-up, recognise top performers, or verify completion in training scenarios.

## Session History

Every time you reset the results on a presentation, a new session is created. All past sessions are stored and accessible from the session dropdown at the top of the report view.

Switch between sessions using the dropdown to:

* Review responses from a previous run
* Compare participation and accuracy across multiple groups
* Track how results change over time if you run the same presentation repeatedly

<Note>
  Collaborators with the **Presenter role** only see session data from sessions **they ran themselves**. They cannot see sessions run by you or other presenters.
</Note>

## Sharing a Report

Click **Share Report** in the report view to generate a read-only report link. Anyone with the link can view the full report — participant data, metrics, and slide-by-slide results — without needing an AhaSlides account.

Share the link with stakeholders, managers, or clients who need to review the session results without accessing your AhaSlides account.

## Resetting Results

Resetting clears the active session's response data and starts a fresh session, so your next run begins with a clean slate.

<Steps>
  <Step title="Open the Reset Results option">
    In the editor, click the **Reset Results** button in the top toolbar. Alternatively, use the **⋯** menu on the presentation card in the Dashboard.
  </Step>

  <Step title="Confirm the reset">
    A confirmation dialog appears. Click **Reset** to confirm.
  </Step>

  <Step title="A new session begins">
    The current session moves to session history and is available in the session dropdown. A fresh session starts automatically for your next presentation.
  </Step>
</Steps>

<Warning>
  Resetting is **permanent for the active session** — the live response data is cleared and cannot be restored. The session is moved to history (it is not deleted), but once cleared, you cannot reactivate it as the current session. Make sure you've exported or reviewed the data before resetting.
</Warning>

## Exporting to Excel

<Steps>
  <Step title="Open the report">
    Navigate to the report for the presentation you want to export.
  </Step>

  <Step title="Click the Results tab">
    Click the **Results** tab within the report view to see the full data table.
  </Step>

  <Step title="Click Request Excel file">
    Click **Request Excel file**. AhaSlides queues the export.
  </Step>

  <Step title="Receive the download link">
    AhaSlides emails a download link to your account email address when the file is ready. Click the link to download the Excel file.
  </Step>
</Steps>

The Excel export contains:

* All response data per slide
* All response data per participant
* Session metadata (date, participant count, duration)

## Collecting Audience Info

On paid plans, you can ask participants to fill in a custom form when they first join a session — before they see any slides.

To enable and configure the join form:

1. Open the presentation in the editor.
2. Go to **Presentation Settings → Audience Info**.
3. Click **Configure Join Form**.
4. Add up to **8 fields**: name, email address, and up to 5 custom text fields (for example, department, employee ID, or location).

All data collected via the join form appears in the session report and in the Excel export, linked to each participant's responses.