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AhaSlides teams give you a shared workspace where every member can view, edit, and present each other’s work. As the team owner, you can purchase licenses to give your members full paid plan access — or run a free team where everyone works within the free plan limits. See Plans Overview to compare team plan options.

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Free Team vs. Team Plan

Free TeamTeam Plan
Member limitUp to 200 membersDetermined by licenses purchased
Member accessEach member uses their own free plan features (unless they hold an individual paid plan)Invited members automatically receive the owner’s plan tier (Essential or Pro)
License modelNo licenses requiredOne license consumed per accepted member invitation
A team owner’s individual paid plan and the team’s paid licenses are separate. Purchasing a team plan does not change your personal plan.

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Creating a Team

1

Open Team Creation

Click “Add Team Member” in your account dashboard.
2

Name Your Team

Enter a team name. Choose carefully — see the warning below.
3

Add the First Member

Enter the first member’s email address and assign them a role.
4

Create the Team

Click Create team. You will land on the team dashboard, where you can invite additional members.
Team names cannot be changed from within the app. To rename your team, email hi@ahaslides.com.

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Member Roles

RolePermissions
OwnerFull control: invite/remove members, change roles, manage plan and licenses, plus all Member permissions
AdminInvite and remove Admins & Members; plus all Member permissions
MemberView, edit, and present any presentation in the team workspace

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Inviting Members

1

Go to the Team Members Page

Open your team dashboard and navigate to the Team Members section.
2

Click Invite Member

Select Invite member to open the invitation form.
3

Enter Email Addresses

Type the email addresses of the people you want to invite.
4

Assign a Role

Choose Admin or Member for each invitee.
5

Send the Invitation

Click Send. Invitees receive an email with a link to join the team.
On a Team Plan, one license is deducted per accepted invitation.

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Changing Member Roles

1

Open the Team Members Dashboard

Navigate to the Team Members section of your team dashboard.
2

Find the Member

Locate the member whose role you want to change.
3

Update the Role

Click the Role dropdown next to their name and select Admin or Member.
The change takes effect immediately — no confirmation step is required.

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Removing Members

Navigate to the Team Members page and click the × (Remove from team) button next to the member you want to remove.
On a Team Plan, removing a member returns one license to the pool, and that member reverts to the free plan. If the team owner leaves, the entire team is deleted.

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Managing Licenses

You can purchase licenses from the Pricing Page, the My Plan page, or directly from the Team Members page using the Upgrade Team button. To change the number of licenses after purchase:
  1. Go to Billing settings → Update subscription.
  2. Adjust the license quantity.
  3. Confirm the change.
Before reducing the license count, remove enough members to match the lower number. The update will be blocked if the current member count exceeds the new license quantity.

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Team Workspace vs. Personal Workspace

The team workspace is a shared area visible to all team members, where everyone can access, edit, and present any presentation stored there. Your Personal Workspace (My Presentations) is private by default — team members cannot see it unless you explicitly share content. Use the Share feature to send a copy of a presentation to a teammate’s personal workspace.